60th Anniv Reunion 2011
NSW State President
CMDR Neill Bell, RANR.
PO Box 5116
Dora Creek
NSW 2264
NSW State Secretary
Eric McKenzie.
RAN CLEARANCE DIVING BRANCH - 60th ANNIVERSARY AND CD ASSOCIATION REUNION 2011
INITIAL PLANNING MEETING MINUTES
1. An initial planning meeting was held on Wednesday 07 April 2010 at Australian Clearance Diving Team One (AUSCDT ONE), HMAS WATERHEN in order to raise support from serving Clearance Divers for the 2011 60th Anniversary of the Clearance Diving Branch and the CD Association Reunion. The following minutes are drawn from the meeting as a record of proceedings.
Background
2. The Royal Australian Navy's Clearance Diving branch will celebrate its 60th year in 2011 and to commemorate this milestone, the New South Wales branch of the CD Association (NSW RAN CDA) will host a 5 day reunion of ex and current serving members of the Branch, to coincide with the ANZAC Day commemorations.
3. The NSW RAN CDA having already met to discuss the proposed event determined that additional support from serving members, particularly Junior Officers and Junior Sailors would be extremely beneficial in coordinating and executing the activities. Following introductory e-mails, this meeting was held in order to raise support from across the serving CD community around the Sydney area and to identify key individuals to volunteers their services and support the event.
Minutes
4. After an opening address by CMDR D.N.W. Bell RANR (NSW RAN CDA President), LCDR A.M.R. Stevens RAN, delivered a power point presentation outlining the event and identifying areas where volunteers were required.
5. The following agenda items were discussed during the meeting:
Strawman Event Overview and new ideas;
Identify Appointments to be filled;
Day by day breakdown of events;
Public Relations and promotions;
Identification and nomination of volunteers to fill appointments;
Timeline of event and;
Any other business.
All of these aims were meet during the meeting and will be discussed in greater detail below.
Strawman Event
The following “strawman” outline of the event was presented and supported by attendees:
FRIDAY 22
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SATURDAY 23
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SUNDAY 24
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MONDAY 25
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TUESDAY 26
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Registration at James Squires Brewhouse Darling Harbour
Distribution of show bags/gifts etc
Group tours of:-
Waterhen
CDT1
mhc / msa
Penguin re-build
TAG(E)
Young Endeavour
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Harbour cruise
Individual visits to local attractions
Tour of Spectacle Island
Evening dinner, cocktail party/ finger buffet at James Squires brewhouse
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Vinyard tours: South coast or Hunter Valley
Harbour cruise
BBQ lunch on Shark island
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AnzacDday
Events to be coordinated by NSW branch of RANCDA
Dawn Service
Gunfire breakfast
March
NSW AGM
Drinks
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1030 - RANCDA National AGM
1200 - Farewell BBQ
|
Appointments to be filled
7. The following coordinating appointments were identified to be filled by volunteers:
Attendee administration coordinator;
Event t-shirt / ball cap coordinator;
Show Bag & Freebie Merchandise / Tickets coordinator;
Transport & Accommodation coordinator;
Sponsorship coordinator;
Web guru - facebook, twitter, attendee admin;
Tours Team - Navy / Harbour coordinator;
Dinner Team - Entertainment / Video / Pics backdrop; and
BBQ Team - Food / Location / Logistics.
Day by day breakdown of events
8. Friday 22 Apr 11 - This day will be set aside for initial registration of attendees and provide an opportunity for ex and serving CDs to interact and share war stories. The manager of James Squire's Brew House at PlaceNameplaceDarling PlaceTypeHarbour has kindly agreed to provide the use of this venue as a base for the event at no cost. This will provide a staging point for the event and allow participants a central meeting point location. In addition, the Ibis Hotel chain have offered a reduced rate for reunion attendees. Following registration and the handing out of `show bags' containing purchased event memorabilia and any complimentary gifts obtained by sponsorship, participants will be able to conduct tours of HMAS WATERHEN, AUSCDT ONE, a Mine Hunter Coastal TBC, RAN Diving School (dependent on state of rebuilding work) and the facilities at TAG(East).
9. Saturday 23 Apr 11 - It is hoped that concessions or complimentary tickets for local attractions and venues (Zoo, Aquarium, Maritime Museum, Power House etc) can be obtained in order to provide attendees with options for personal entertainment during Saturday and Sunday. Options of Harbour Cruises, Vineyard Tours and Golf Outings are also being explored. These organised tours will be added to event registration forms to allow attendees to nominate in good time.
10. On Saturday evening a formal buffet dinner will be held at James Squires (rig - lounge suits / jacket & tie, cocktail dresses) for ex and serving divers and their families to get together and relax. It is hoped that the Chief of Navy or another exulted speaker can be confirmed to speak and as guest of honour. Entertainment for the evening is also being considered.
11. Sunday 24 Apr 11 - Sunday will again offer an opportunity for attendees to take advantage of concessional / complimentary tickets to local attractions or to catch up with old friends. Options of Harbour Cruises, Vineyard Tours and Golf Outings are also being explored.
12. Monday 25 Apr 11 - ANZAC Day - The NSW RAN CDA committee will organise events for ANZAC Day as they do every other year. The routine will follow the traditional, Dawn Service, Gunfire Breakfast, March and then retire to the City Tattersals Club for the Annual General Meeting and drinks.
13. Tuesday 26 Apr 11 - The Annual General Meeting of the national CD Association will be held at the James Squire's Brewhouse at 1030 followed by a farewell lunch at 1200. This will conclude the placeReunion and 60th Anniversary.
Public Relations and Promotions
14. LEUT Alistair Tomlinson RAN, Staff Officer Reputation Management from Fleet Public Relations, attended the meeting and will continue to work with the coordination team to create a PR Plan and to promote the event. The potential to link both the RANWEB Inter-net site and the RAN CDA Inter-net sites to make best use of Twitter, Facebook and blogs for provide maximum exposure of the event in order to attract attendees and as a possible support to Navy recruitment is being pursed.
Identification and nomination of volunteers to fill appointments
15. The following personnel have volunteered their services to assist with the coordination and execution of the event:
a) Attendee administration & finance:
LCDR T. Sweeney (Treasurer) & LEUT P. Darcey (plus JS CD assistant TBN)
b) Sponsorship, Concessionary/Complimentary Ticket Acquisition & Show Bags:
LCDR M. Gough, LEUT A. Walsh, ABCD D. Wyatt & ABCD J. Lavis
c) Accommodation Coordination and Transport Support:
WOCD M. Hurley & CPOCD T. Eather
d) WEB Guru Support Team:
Mr Jim Parnell (Reunion Event Webmaster)
SMNCD Thomas & SMNCD Reichman
e) RAN Tours coordination:
LCDR C.B. Fennell & LEUT D. Sheleen
f) Harbour Tours:
LEUT M. Kerrisk
g) External Tours / Vineyards Golf etc:
LSCD Burgess & SMNCD Grindrod
h) Liaison with James Squires and Saturday Evening Meal
Team:
CMDR D.N. Bell, SMNCD Harris & SMNCD Gindrod
i) Farewell Lunch Team:
CMDR D.N. Bell, SMNCD Harris & SMNCD Gindrod
j) IT Support - Picture Disc Creation:
ABCD Hamilton & ABCD Burch
k) Media Spokesman:
CMDR D.N.W. Bell
l) General Coordination:
CMDR D.N.W. Bell & LCDR A.M.R. Stevens
Timeline of events
16. A rough timeline is contained at Annex A. The President of the NSW RAN CDA will forward this minute, plus the power point presentation and a covering note to all of the other state and territory branch presidents, in time for ANZAC Day 2010. The aim is to provide a coordinated message to all ex and serving CDA members to support this activity and commence preparations for it's success.
17. A progress meeting will be called in August 2010 to gather together all personnel who have volunteered to undertake individual roles and review achievements. Meanwhile new ideas and support will be warmly welcomed from any sources.
Summary
18. This event will only work if it gets the full support from all members of the Clearance Diving Branch, serving and served. It is in all of our interests to get behind this activity and help make this event a worthwhile and fitting celebration of 60 years of Clearance Diving in the RAN.
Brief prepared by Brief approved by
A.M.R STEVENS D.N.W. BELL
LCDR, RAN CMDR, RANR
60th Anniversary Coord Team NSW RAN CDA President
Tel: 0430 560 373 Tel: 02 93594351 or 0404048558
shakeymobile@yahoo.co.uk
30 Apr 10
Distribution:
RANCDA Patron - CMDR E. W. Linton BEM MCD RAN (Rtd).
RANCDA National President - Mr L Digney
CSO MCDGRP - CMDR M.L. Maley RAN (HMAS WATERHEN)
POC at Annex B
Annexes:
A. Clearance Diving Branch 60th Anniversary placeReunion Timeline
B. POC List
C. Organisational Structure
ANNEX A to NSW RAN CDA Meeting 30 Apr 10
CLEARANCE DIVING BRANCH 60th ANNIVERSARY REUNION TIMELINE
ANNEX B to NSW RAN CDA Meeting 30 Apr 10
POINT OF CONTACT LIST
Event Web Master
SMNCD Thomas TBC (CDT ONE) Web Gurus
SMNCD Harris TBC (CDT ONE) Dinner & Lunch
ABCD Hamilton TBC (CDT ONE) Disk of CD Pictures
ABCD Burch TBC (CDT ONE) Disk of CD Pictures
ANNEX C to NSW RAN CDA Meeting 30 Apr 10
ORGANISATIONAL STRUCTURE
REGISTER YOUR EMAIL ADDRESS NOW!
This is now the official email address for the event and by getting your name in the data base you can ensure you do not miss the news letters!
Members and associate members of the Branch and the Association are encouraged to register their email address to ensure they get early copies of the registration documentation
